Project Plant Pals
Project Plant Pals is a made-believe company that is used from the Google Project Management Certification course to teach students about the process of what a project life cycle looks like. I wanted to share my documented work of the knowledge I learned and project management tools I created to make this project a success.
Initiation Stage
Project Charter
A project charter provides a bird's eye view of the project by describing a preliminary framework of the project's goals, scope and high level deliverables. It demonstrates the commitment of the organization and senior management to the project and provides formal agreement about the project details.
Plant Pals Project OKR's
Objective - Enroll existing customers in the plant pals service.
Key Result - 25% of existing customers sign up for the plant pals pilot.
Stakeholder Analysis
A stakeholder analysis is a process of identifying people before the project begins; grouping them according to their levels of participation, interest, and influence in the project; and determining how best to involve and communicate each of these stakeholder groups throughout.
*OG = Office Green
RACI Chart
A RACI Chart helps to define roles and responsibilities for individuals or teams to ensure work gets done efficiently.
Planning Stage
Kick-off Meeting
Project Budget - Operations & Training Example:
Work breakdown structure - Website Launch Example:
GANTT Chart
Gantt charts are a highly visual representation of a project's tasks, with clear breakdowns of who's responsible for the work and when those tasks are due.
SOW (Statement of Work)
A document that clearly lays out the products and services a vendor or contractor will provide for the organization.
Risk Management Plan
A risk management plan is a document that a project manager prepares to foresee risks, estimate impacts, and define responses to risks.
Communication Plan
Communication Plan organizes and documents the processes, types, and expectations of communication for the project.
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Execution Stage
Things to keep track on:
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Project Schedule
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Status of action items, key tasks and activities
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Progress towards milestones
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Costs
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Changes, dependencies, and risks to the project
Tracking Tools
Roadmap
Project Management Software tools that I use throughout the project cycle.
Closing Stage
This is the stage where all deliverables are finalized and formally transferred, and all documentation are signed off, approved, and archived.
Project Closing Process
1. Transfer all information and deliverables to management team.
2. Complete and review all of the contracts.
3. Have a retrospective meeting:
Ask the following questions to get feedback on how the project went :
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Did we stay on budget?
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Did the team members involved manage their time wisely?
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Were there issues with the quality or compromises along the way?
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What went well?
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What were the challenges or failures?
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How well did the team communicate?
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Did the team follow the outlined processes and plan?
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Was the client satisfied with the results?
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What would you change or improve for future projects?